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Analyzed Spec-Book Structure

Contents Tab

The Contents Tab within iBindr's software interface provides a comprehensive analysis of the Project Manual Specifications in two primary modes: "Folder View" and "File View". Users can toggle between these modes, depending on their viewing preferences, using a button on the right side of the page. The default mode, "Folder View", displays all sections in the project manual with checkboxes for easy navigation. Clicking on a section name navigates the user into that primary folder, further displaying suggested folders to be filled in with "missing" closeout submittal requirements as well as two versions of the relevant specification section, a highlighted version and an original version, directly taken from within the project manual specification book.


Users can perform various operations, such as downloading, editing, sharing, creating QR codes, and moving folders via a dropdown menu. The "File View Mode" allows similar operations on all files present in the spec book. Additionally, the Contents Tab offers three distinct views: Division View, Section View, and Subcontractor’s View. These three views ensure detailed monitoring and efficient management of the project manual closeout documentation and associated closeout documentation requirements.

  • After running the project manual specification book through our AI driven software functionality, each folder created represents a section found within the project manual specification book. Each corresponding spec section folder will include a version of the section document that has each closeout requirement highlighted, along with the original version, as well as missing project-specific folders for each closeout document requirement interpreted within that section as required by the project manual specification book.
  • The missing folders include the closeout requirements interpreted and derived from the highlighted project manual specification. iBindr tracks Operation and Maintenance Data, Warranties, Attic Stock Extra Stock, Field Quality Control Reports, Project Record Documents aka As Builts, Demonstration and Training and more.
  • This view shows the total number of specification sections found in the project manual, as represented by the folders.
  • Each specification section folder has a checkbox on the left, followed by the folder title, which corresponds with section number and name. This helps to facilitate easy navigation within the software, regardless of the project manual’s size.
  • Folder View can be easily navigated manually and/or by utilizing a search function or filter function, depending upon your Folder View search needs.
  • Folder View can also be circumvented, and a user can eliminate the whole folder view structure to only see all files available within the project, streamlining a search of these documents utilizing the filter search function.
  • This view removes the file folder structure and instead only displays all the files present within the file folder structure in one place.
  • All the operations available in the “Folder View Mode” can also be performed in this mode.

The ‘Contents Tab’ has three different views available:

  • Division View: Organize specification section folders by project manual specifications division.
  • Section View: Access documents by project manual specifications specific section folders.
  • Subcontractor’s View: View sections related to each individual subcontractor.
  • Clicking on any section name displays additional sub-folder(s) named with suggested interpreted closeout documentation requirements per the project manual specifications.
  • This secondary folder structure created by iBindr software is used to track “missing closeout submittals,” which are initially empty and intended for storing closeout documents in their original format as received from subcontractors, trades or thier manufacturer supplier representatives.
  • Within sub-folders, the highlighted version of the related section taken from within the project manual specification book is available to view, along with the original project manual’s specification unaltered. Both versions are provided for review and reference purposes, and provide a direct reviewable connection to the missing folders created for Quality Control Purposes.
  • Each item within a folder also has a checkbox that is used for performing various operations, such as downloading, editing, sharing with authorized users, creating a QR code, or moving the folder. These options are displayed in a slideout window on the right-hand side of the screen when an item’s checkbox is selected.

Project Insights and Statistics

The Project Insights section provides a detailed statistical overview of a project. It highlights the project's progress status, including the total number of missing closeout submittals in comparison to the pending closeout submittals yet to be collected, providing a percentage of project completion. Other Project Insights include the number of files and folders are displayed in a pie chart as well as an interactive "Outstanding vs Completed Trades" bar graph that, when clicked, will provide a detailed list of subcontractor trades companies in two columns, outstanding vs completed. Finally, this data is complemented by a circle graph that illustrates the stats of the types of closeout documentation requiring tracking and collection.

Maintenance Schedules

The Maintenance Schedule section provides a detailed AI output by scanning all of the Operation and Maintenance Data collected, and outlines various maintenance tasks specified in the 'Operation & Maintenance Data' provided from subcontractors or manufacturers or suppliers. Our software's 'Maintenance Schedules' table serves as an effective analysis tool, streamlining the management of maintenance for different equipment components and items within the project.

This functionality allows for an Excel spreadsheet output of a maintenance schedule directly on your device of choice. As a part of the output, URL Links are provided to allow users to directly navigate to the relevant Maintenance Checklist or Intervals within any given operation and maintenance manual. This allows a maintenance team to build individualized custom maintenance schedules faster and to perform maintenance activities with greater efficiency and accuracy.

This feature significantly saves time and ensures no maintenance activities are overlooked, reducing the likelihood of major breakdowns or equipment replacements. Regular maintenance tasks, when performed diligently, can substantially lower maintenance costs and prevent operational disruptions in the long term.

Overview

This section provides a comprehensive view of the 'Project Details', including uploaded images of the project. It also contains essential information, such as the general contractor's details, project start and completion dates for the project within the software, tracking of the substantial completion date, and other pertinent data.

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